Project Administrative Coordinator

Dillon Kyle Architects is a full-service, design-oriented firm with an established portfolio of residential projects and a growing portfolio of commercial projects.  We currently have 28 employees, including one principal and 23 technical staff, who work on collaborative project teams.  We are seeking a detailed-oriented Project Administrative Coordinator to manage our project invoicing and contracts.

Responsibilities

– Creating and managing monthly project invoices, including invoice history summaries

– Preparing project contracts using standard AIA contract forms

– Tracking proposals, billing, construction costs, and contracts by project

– Coordinating quarterly invoices for interiors purchasing and expenses

– Providing additional support for project teams as needed (may include tracking schedules for owner expectations, tracking milestones for internal review, formatting of specifications, etc.)

Qualifications

– High level of attention to detail

– Strong background in math or accounting (bookkeeping experience is a plus)

– Fluency in Excel and QuickBooks

– Familiarity with professional practice of building industry (billing, contracts, specifications, etc.) -OR- familiarity with contracts/legal process preferred

– Strategic thinking and analytical skills

– Effective communication & organizational skills

– In-person, open studio office environment

Salary commensurate with experience. We offer full medical and dental benefits, a 401(k) retirement savings option with matching, and more than four weeks of paid time off (including vacation, sick time, and holidays).

Please e-mail resume in PDF format to catherine@dkarc.com.  No phone calls or walk-ins please.